Follow-up email to a professor: When and how you should write

Follow-up email to a professor: When and how you should you write

Follow-up email to a professor: When and how you should write

For finding successful research position sending email and after Follow-up email is important and you should know When and how you should write

The email etiquette is a common struggle for finding research position. It is essential to clarify how to send emails to professors because they are etiquette professionals. In our previous article we discussed “Write an Email to Professor: Complete Do’s and Don’ts Discussion. In that article you will get list of suggestions for sending emails to professors.

Writing email for requesting available position to professor is one of effective way to get postdoc position. Read our article – “6 golden tips for finding successful postdoctoral opportunities”. This will help you to get successful research position.  

After writing a perfect email, it is possible that you will not get reply from professor side. The next thing is when and how you should write a follow-up email to professor.

Also read – 5 Important Tips About How To Choose Where to Apply Postdoc

An email is not just a correspondence. It is a good communication exercise, and you are judged for it. Before writing follow-up email we should understand some basic questions:

  1. Do I have to write a follow-up email to the professor?
  2. Do I need to send a second follow-up email after no response to a professor I would like to work with?
  3. How do I respond to a professor who emailed him that he has no vacancies available in his lab?
  4. How can I follow-up a professor after meeting him once?
  5. How can I write email to the professor who asks me to reply by email if I am interested in joining his workshop next year?
  6. How do I write follow up mail to professor who is asking me to respond him by e-mail whether I’m interested in joining his Lab next year?
  7. What to do if I wrote a first email and the PhD professor didn’t reply?

Here we will discuss that how and when to write a follow-up email to professors.

Okay, let’s get started.

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The following describes some common questions and answer on how to follow-up with professors.

1. Do I have to write a follow-up email to the professor?

Writing a follow-up email is not a bad idea, but I suggest you give it a week before sending it. The content of follow-up email could be something like this – according to your request, you submitted the details and are writing to see if you have had a chance to review them. Remember that he could contact you if he has other requirements and you will be happy to clarify.

Your email should address the fact that you have already submitted the necessary information, and you have not yet received a reply. Therefore, you are following (follow-up email) the progress of your request.

Request him to contact you for any further detail.

2. Do I need to send a second follow-up email after no response from a professor I would like to work with?

If you really want and believe that you are the right person to work with, there is no reason not to be persistent. I would recommend sending him an email again. Short and sweet, to the point. Your email must contain less than 100 words.

Indicate why he or she would be interested in making you work with him, not why you are interested in working with him.

And at the end of the day, your perseverance (without being hateful) can be what materializes this opportunity, so if you want. Try it and make it happen.

Write an Email to Professor

3. How do I respond to a professor who emailed him that he has no available vacancies in his lab?

If you get such reply from professor side, this mean professor is interested to take you and next year some opening of funding is there.  You should first give your thanks mentioning reply email. In that email include your interest, availability and any personal interest with confidence and respect. Again try to make reply email brief and ask that you are ready to give any further detail. Also, if you have any difficulty, that also you can discuss with professor and keep continue conversation with professor like your research and other attributes update.

You can write something like, “Thank you very much for your last email. If there is an opening in the next 3-8 months, please contact me. As already written, I would like to work with you so you can wait for my application. “In this case. Also, if there is any other research group in your department that offers scholarships that I missed, kindly let me know.”

4. How can I follow-up a professor after meeting him once?

Since you have met before, share some small updates (primarily if related to your previous discussion), and ask if you can say more about what you are working on and ask if you can get feedback on your ideas.

You can also find out more about what they are currently doing (usually not what people are known for – if you were attracted to this particular aspect).

I think the most valuable part (if you’re working on an area that cares about declarations of intent) is to share a little of what you’re excited about researching and getting feedback on feasibility and related problems that might be of interest in the field. Even if reading / asking about his work offers some praise and shows that you could understand complex material, you will stand out more if you have your own original / creative thought (even better if it refers to his work, but not pretend). Feedback will also improve your purpose statement.

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5. How can I write email to the professor who asks me to reply by email if I am interested in joining his workshop next year?

First of all, let him know how pleased you are for him to have considered you.

Secondly, indicate what interests you in the lab and what you think you could do there. If appropriate, consult some facts about your training and experience.

Thirdly, tell how working in the lab would help further your career and goals.

Also, indicate that you are capable of conducting a personal conversation, handling the intended work, expectations, and possible changes in the lab or projects.

Finally, make a statement about trust and respect – how you expect to be part of their lab and what activities there are, and how you can be part of it.

6. How do I reply to a professor who has sent a mail saying that he has no open positions available in his lab?

This is kind of positive response and this generally means professor is interested to work with you but currently he has no available position for you. If you get such reply from professor side than reply by giving thanks for your request and mention your request for consider your position if any available opening.

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7. What to do if I wrote a first email and the PhD professor didn’t reply?

Sometimes, if you wrote too-long/unprofessional email to professor and you are thinking that because of that you didn’t get reply. Then you should send fresh email to professor for that position by considering all email etiquette.

Also read – Some Effective Tool to Improve Your Research Writing Skill

Hope this article will help you and answer many of your quarries related with follow-up email. If you have any question or you want to add any important point, comment here.

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